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GDPR-Compliant AI for Enterprise Document Management

Powered by MATVIS

Company

agorum® Software GmbH

Industry

Enterprise Content Management

Use Case

AI security for document processing

The Challenge

agorum® Software GmbH develops agorum core pro, an ECM platform with a built-in AI layer called ALBERT AI. It lets organizations use cloud AI models like GPT or Claude to automate document processing – extracting invoice data, classifying mail, summarizing contracts.

The problem: Every prompt sent to these models can carry personal data – names, addresses, IBANs, salary details – straight out of the documents being processed. For customers in regulated industries, this creates a direct conflict: use the best AI and risk GDPR non-compliance, or stay compliant and miss the productivity gains. System prompts and AI-level guardrails aren’t reliable. agorum® needed an external, enforceable security layer.

With MATVIS as our technology partner, our customers benefit from enterprise AI while enforcing GDPR compliance at the same time.

– Oliver Schulze, CEO, agorum® Software GmbH

The Solution

agorum® and MATVIS entered a technology partnership to integrate the MATVIS AI Firewall directly into ALBERT AI – bringing end-to-end AI security to every AI interaction within the ECM.

How It Works

MATVIS sits between agorum core pro and any cloud AI model, intercepting every request before it leaves the organization’s infrastructure. MATVIS runs locally on the customer’s own infrastructure. No personal data ever passes through a third-party service for filtering. Every AI interaction is logged within agorum core pro, creating a verifiable evidence trail for audits.

Before the AI sees it: When a user sends a document to ALBERT AI – say, a payroll statement with an employee’s name, tax ID, and salary – MATVIS detects all personal data and replaces it with pseudonymous identifiers. The AI only receives the sanitized version.

When the answer comes back: MATVIS reverses the process, re-identifying the pseudonyms so the user sees the complete, correct answer with real names and real numbers. The process is fully transparent to the end user.

How MATVIS pseudonymizes personal data before it reaches cloud AI models and re-identifies it in the response.

Key Results

>99.9%

Detection Accuracy

Recognizes names, addresses, emails, phone numbers, IBANs, and credit card numbers. Enriched with known datasets for maximum precision.

100%

Audit Coverage

Deterministic filtering plus comprehensive logging provides verifiable proof for GDPR, AI Act, and NIS2 compliance – down to every AI interaction.

Zero Trust

By Default

Data protection enforced at the API layer. No reliance on system prompts or AI self-regulation. Protection is independent of any AI provider.

About agorum® Software GmbH

agorum core pro is an enterprise content management platform used across industries to manage documents, automate workflows, and integrate business processes. With ALBERT AI, agorum® brings AI-powered document intelligence directly into the ECM.


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